Sunday, October 17, 2010

Daily Assignment #13: Scheduling Parent Conferences

You have probably started to think about parent conferences.  Scheduling is always a challenge. I recognize that schools may have a set way of conducting conferences. However, I would like to share with you a possible strategy for scheduling.

Send a schedule to parents, listing possible dates and times.  Each conference requires about 30 minutes each, to do it well. If you have 25 students you should list about 33-35 possible dates and times.  It is also considerate to have at least one late afternoon and a few times before school.  These should be scheduled over a period of 2 months.

Have the parents select their 1st, 2nd and 3rd choices.  Circle the time that fits into the schedule, sign the original copy and send back home.  Keep a master copy for yourself.  Most teachers do this part through email.  Keep in mind not all families have internet or check it frequently.

In the letter to parents explain the process of scheduling.  Also, include what will happen if they miss the conference or need to reschedule.  If parents miss the conference, and do not call, call them and say, "It is unfortuante that you missed your conference.  I hope everything is okay.  The next possible times for a conference are... (give 2-3 possible dates and times).  Please let me know which one you will be attending."

Daily Assignment #14 will be strategies for conducting a conference.

Please forward this blogsite to colleagues and friends.

Best Effort,

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